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Interminable meetings decrease work efficiency and reduce morale. If you are conducting a meeting:
- Plan and distribute an agenda, including time limit for each item. Set a definitive time for concluding as well as convening.
- Keep to the schedule, even alerting participants to a "three minutes left before we move on" indicator.
- Interrupt attention seekers gently but firmly, rather than allowing them to take control.
- Finish on time to set the precedent for future meetings.
If you are attending a meeting:
- Stick to the point and keep your contributions brief.
- Cooperate with the leader to follow the allotted time in the agenda.
Shorter, more productive meetings show respect for everyone's time. This increases attendance and improves morale.
From Executive Speak/Write, oral and written communications trainers. Want to Make your point. Get results. in 2007? Contact us for more information on our effective skills improvement programs.
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