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Relying on just a quick review of your written materials spells trouble—that's trouble with a misspelling here, an incomplete edit there, a word repetition, a typo, etc. Any one of a host of simple mistakes can derail your reader's reception to you and to your message. Before sending a letter, report, memo or important e-mail:
- Let your work get cold. Save your draft and, at a minimum, go get a cup of coffee or make a phone call. Mentally disconnect from the material.
- Now, read the draft out loud, ideally from a hard copy rather than the computer screen. Only by actually hearing the words will you capture repetitions, incomplete edits and unnecessary meanderings.
- Finally, streamline and simplify. Remember, the concise, well-written message keeps your readers' attention while conveying your professionalism.
This cue is brought to you by Executive Speak/Write, oral and written communications trainers who encourage you to Make your point. Get results. Talk to us about your skills improvement needs in writing, speaking and executive presence.
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